Hi there!

We are Tooploox, an AI software development company offering custom AI solutions and services. We help innovative companies and startups design and build digital products with generative AI, mobile, and web technologies.

Our team, consisting of nearly 200 experts including our R&D team of over 40 engineers, many with PhDs, has pioneered AI solutions across industries like healthcare, fashion, and e-commerce. We’ve published over 15 research papers in top conferences like NeurIPS and ICML.

We are looking for an energetic and organized individual for the position of Junior Office Manager who will ensure the smooth functioning of our office and create a positive atmosphere within it. If you enjoy taking initiative, have organizational skills, and pay attention to detail, don't hesitate and apply to Tooploox!

Feel invited!

What you will do

• Ensuring the aesthetics and functionality of the office: ongoing maintenance of order, attention to detail, and introducing minor improvements.
• Handling shipments: preparing and sending all types of shipments.
• Managing office supplies: taking care of current stock, ordering deliveries.
• Office technical support: resolving minor technical issues related to the office's operation. Independently performing minor repairs and initiating and coordinating repairs requiring specialists.
• Commissioning and supervising external services: cooperation with service companies and service providers.
• Preparing office spaces for internal events.
• Monitoring the technical condition of office equipment: regularly checking the correct operation of equipment and responding to any problems.
• Supporting the organization of company trips and integration meetings and outings.

Experience and skills you need to join us:

• Availability and willingness to work on-site in the office (preferred hours 09:00 - 17:00, with the possibility of flexible adjustment in agreement with the team).
• Proactiveness: initiative in action, regular monitoring of the office's condition, identifying needs, and independently taking actions for repair or improvement purposes.
• Ability to effectively manage working time.
• Readiness to support the organization of events and internal initiatives.
• Willingness to work flexible hours: depending on the needs related to the organization of company events and in emergency situations.
• Communicative knowledge of English: enabling fluent communication with clients.
• Computer skills: including the Google Workspace suite (or similar office tools).
• Multitasking: the ability to effectively manage multiple tasks simultaneously.
• Ability to prioritize tasks: effectively determining the importance and order of tasks to be performed.
• Communicativeness: the ability to clearly and effectively convey information.
• Conscientiousness: accuracy and responsibility in performing assigned tasks.
• Organizational skills: the ability to plan, coordinate, and organize work.
• Maintaining confidentiality regarding company and employee information.